Cost
Dinner Parties
The cost for our signature dining experience is $175 per person (6 person minimum, 14 person maximum). This is a sit-down dinner with a six to seven course menu of small tasting-size portions. Items marked with an asterisk on the Basic Menu Options list may incur an additional charge depending on the market price of the ingredients. This price does not include service or wine.
Buffets
The cost of buffet dinners are difficult to calculate, so we show a range—but this will give you an idea. For a buffet dinner with no hors d’oeuvres the cost starts at $75 per person; add hors d’oeuvres and the cost will start at $95, depending on how “heavy” the hors d’oeuvres are. A standard dinner buffet includes two entrees, at least three sides and two dessert choices, often with garnishes. A set up charge of $250 is added for parties of less than 12 guests. These prices do not include service or wine. We do not deliver platters of food for parties without service supervision.
Cocktail Parties
The cost for a cocktail reception is calculated per person, starting at $50 and going up to $75 depending on the number of items served and if luxury items are included (caviar, etc.). If the party is cocktails only, a set up charge of $275 is added for parties of less than 25 guests. These prices do not include service or wine. We do not deliver platters of food for parties without service supervision.
Details
Timing
We usually need at least two to three weeks advance notice—the earlier the better. A general rule of thumb is the larger the event, the more lead time needed. We will do everything possible to accommodate your request, so give us a call, even if you’re running a bit late.
Service Area
We service Southern Westchester County, Southwestern Connecticut, and New York City. If you’re outside this service area, please contact us for more information.
Wine and Beverages
We prefer that you purchase your own wine and beverages. We are happy to confer and make recommendations—our chef has extensive knowledge of food and wine parings. That said, we will also be happy to purchase appropriate wines, non-alcoholic juices and mineral water that will compliment the menu. We add a 25% surcharge to the cost of the purchase for this service (and it must be pre-paid with the deposit). A full bar is also an option—you provide the ingredients (or we can) and we’ll have a talented mixologist for your “Mad Men” cocktail parties.
Dishes, Glasses, etc.
For dinner parties bxvFood will provide basic white plates for the courses and any serving utensils that might be needed, at no additional charge. The client is expected to provide all glasses, silverware, etc. Arrangements may be made for us to provide certain additional items, basic wine glasses, ice buckets, candlesticks, etc., without going outside to a rental firm.
Rentals
bxvFood can organize all rentals (dishes, glasses, flatwear, tables, chairs, tablecloths and tents) regardless of the scale of the party. Please contact us for further information.
Ambiance
We can supply everything you’ll need: candles and votives, flowers and plants, table linens and napkins.
Flexibility
All suggested menu options are just a starting point. We will create a unique menu just for your occasion.
Consultation, Estimate, Contract & Deposit
Your estimate for the event will be provided after the initial consultation, either over the phone or on site. This consultation is free. bxvFood requires a signed contract and a 50% deposit to reserve an event date. No rentals or staff will be booked before receiving a deposit. The outstanding balance is due the day of the event.
Changes to the Order
All changes to your order must be made five business days prior to the date of the event.
Cancellation
We will accept a cancellation up to seven days prior to the event. In the event of cancellation, all deposits will be directed toward credit for future events minus a 20% cancellation fee on the invoice total. (This fee is based on all costs pertaining to the event. Those costs include food, beverages, paper goods, staffing and rentals.) When cancellations occur within three days of the event, all deposits will be directed toward credit for future events minus a 50% cancellation fee on the invoice total. No refunds will be issued.
Staffing Fees
Staff is contracted for a minimum of four hours. Staff hourly fees are as follows: kitchen Comis $40, servers and bartenders $40, event captains $50 and chefs $80. Chef rates may be waived or available at discounted rate, depending on the scale of the event. Staff rates are double on the following holidays: New Year’s Day; Memorial Day; July 4th; Labor Day & Halloween, which are the only holidays we serve.
Gratuity & Service Charges
An 18% gratuity and service charge, based on food and beverage, will be added to all invoices.
Music
We do not provide or book musical entertainment, bands or DJs for events.
Methods of Payment
We accept cash or personal checks.
Delivery Charges
There are no charges for delivery within our service area.
Garbage
Garbage disposal is the sole responsibility of the customer. We will bag garbage but will not remove the garbage from the event premises.